You can’t guarantee your computers are up to date if you never update them. Updating is not only necessary for security reasons, but it also means you have the latest software installed, meaning quicker access times and more efficient workflows. Here are seven tips to help you make sure your business computers are regularly updated.
Tip 1: Keep your software up to date.
You should do this anyway, but if you don’t, the frequency you update will depend on the type of software you use. For example, if you use Microsoft Office for work, you’ll need to install monthly or quarterly updates, depending on the version of Office you use. If your staff uses a program like Adobe Acrobat, everyone must be up to date with the latest version.
This is also relevant to programs like antivirus software. You should be up to date; otherwise, you’re missing out on patches which could mean your computer is less secure.
Tip 2: Consider using a managed service provider (MSP) for updates.
If you don’t have the time and resources to update all the computers yourself, consider using an MSP. They can help make sure everything is up to date with regular updates and support so that you can concentrate on running your business rather than on keeping your computers updated.
This is particularly useful for SMEs who may not have the resources to do this themselves. It’s worth investing in an MSP for even the smallest businesses because the costs of managing your IT will never stop adding up – you only have to look at what one strain of the virus can do to an SME’s business.
Tip 3: Keep your antivirus software up to date.
Antivirus software is an essential tool to keep your business’s computers safe, but it can also be a major drain on the business’s resources if you don’t schedule regular updates. Antivirus firms like McAfee and Norton regularly update their products to continue to offer protection against new threats coming through the internet. If you don’t update, you’re not getting the full protection you need.
Tip 4: Encourage staff to update their computers.
If you don’t do this yourself, having regular updates can also help employees be more productive and efficient. Keeping your software up to date means you get access to more features, making the tasks you need to do for work quicker and easier. Your staff may not be aware that their software is outdated, so it’s worth making them aware of the benefits of having their computers updated.
Tip 5: Don’t go at it alone.
Consider hiring an MSP to provide great server solutions if you don’t have the time or resources to update your computers. If you’re an SME, it could be worth doing it yourself to save money, but if that’s not possible, at least don’t hire an MSP who won’t do updates for you. You’ll end up paying more in the long run.
Tip 6: Install virus protection software (VPS).
All your software should be regularly updated, but it’s especially true of your VPS. Many are always on the internet and can be infected if you don’t have the latest protection. McAfee and Norton offer VPS packages for businesses that can help keep computers updated without remembering to do it yourself. It’s a good idea to use this, especially if you allow staff to access the internet on their computers as they could accidentally download a virus.
Tip 7: Keep backup copies of your data.
If your system crashes, it’s important to have backups to ensure no vital data is lost. This is especially important for backing up your computer software because you may need to reinstall that as well. By keeping the backup copies of your information elsewhere, you’ll be able to recover the files if needed.
Also, consider the implications of installing software on your computers that have not been tested by the parent company (or its security team). Software creators will have a lot of data to gather before putting their code out for public use, but it may not be the best option for your business. Before you make any such decisions, check with your IT team first.
In conclusion, there are no hard and fast rules here when it comes to getting your computers up to date. You will need to consider what software you use and how often your staff wants their computers checked for updates. It might also be a good idea to consider an MSP who can make sure everything is updated.
In the end, it’s up to you and your business if you invest in updating your computers or not. The best way to do this is by looking at the risks and deciding if they are worth the time, money, and effort taken to protect them against such threats.
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